Last updated: October 27, 2026

Who we are

Open Circuit YYC is a Calgary, Alberta non-profit. We follow Alberta's Personal Information Protection Act (PIPA) and, where it applies, Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). Questions or requests go to .

What we collect

• Gear requests: the youth's name and age, a parent/guardian's name and email, loan length, pickup choice, optional project notes, and confirmation that a parent/guardian approved the request.
• Workshop sign-ups: the participant's name and age, optional school, a parent/guardian's name and email, optional accessibility or dietary needs, photo permission (yes or no), and parent/guardian approval.
• Volunteer applications: name, email, optional school, role, skills, availability, an optional message, and confirmation that the applicant is 18+ or that a parent/guardian knows they're applying.

We don't use accounts, advertising trackers or analytics cookies. The only cookie we set is a sign-in cookie for our own team on the admin page. To stop spam and password guessing, we briefly keep a one-way scrambled form of your IP address with the times of recent attempts; it can't be turned back into your IP address and isn't linked to what you submit.

Youth and parent/guardian consent

Our programs are for ages 12–18. Every gear request and workshop sign-up must be approved by a parent or guardian, and we contact the parent/guardian (not the youth) by email. Volunteers under 18 must have a parent/guardian's knowledge. Photos of participants are only used with the photo permission given at sign-up.

How we use it

Only to run our programs: confirming registrations and gear pickups, tracking loans and returns, planning for accessibility and dietary needs, and contacting volunteers. We don't sell, rent or trade personal information, and we don't use it for marketing.

Who can see it and where it's stored

Only Open Circuit team members with the admin password can view submissions. We use trusted service providers to host the site and store submissions (Vercel) and to send notification emails to our team (Resend). These providers may store or process information outside Canada, including in the United States, where it may be accessible to authorities under local law. They may use it only to provide their services to us.

How long we keep it

We keep records only as long as we need them to run the program or loan they're for, plus a short period for follow-up, and then delete them. You can ask us to delete your information sooner.

Your choices

You or your parent/guardian can ask to see, correct or delete the information we hold about you, or withdraw consent, by emailing . We'll reply within 30 days. If you're not satisfied with our response, you can contact the Office of the Information and Privacy Commissioner of Alberta.

Keeping it safe

Submissions are stored privately and aren't publicly reachable. The admin page is protected by a server-checked password and a secure sign-in cookie, and all traffic uses HTTPS.